Charter

Role Descriptions

BELOW IS A LIST OF CLUB ROLES AND DESCRIPTIONS OF WHAT THE ROLE ENTAILS.
IF YOU WOULD LIKE MORE INFORMATION OR TO APPLY FOR A ROLE PLEASE EMAIL INFO@BSCFC.CO.UK
Role Title: Club Chair

 

When: August 1st to July 31st

 

Responsible to:

 

·       Reporting to the Club Executive Committee

 

Role:

 

·       An Honorary Role – elected at the Clubs Annual General Meeting (or Special General Meeting).

·       Managing the Executive Committee and the affairs of the Club

 

Duties and Responsibilities:

 

·       Be completely familiar with the constitution, club rules, committee procedures and the FA Constitution and Procedures.

·       Be responsible for chairing and managing meetings of the Executive Committee.

·       Oversee and guide all decisions taken by the Executive Committee.

·       Liaise with the secretary on the Agenda for each meeting and review the draft minutes before they are circulated.

·       In conjunction with the secretary, prepare and present the annual report.

·        Liaise with the Treasurer to ensure that funds are spent properly and in the best interests of the club.

·       If unable to attend any committee meeting, a written report should be sent to the meeting and the Vice Chairman briefed on the Agenda.

 

When: August 1st to July 31st

 

Responsible to:

 

·       Reporting to the Club Executive Committee

 

Role:

 

·       An Honorary Role – elected at the Clubs Annual General Meeting (or Special General Meeting).

·       To ensure that a financial management system and reporting system is put in place and operable so the Club committee has an accurate understanding of the financial status of the Club at all times.

Duties and Responsibilities:

 

·       To prepare, or approve, annual budget to reflect income and expenditure of the Club for presentation at the first meeting of the season.  The budget should include an interim payment plan for any outstanding debt and a cash flow plan for the ensuing year.

·       Send out accounts.

·       Pay invoices in a timely manner.

·       Maintain appropriate accounts of all income and expenditure.

·       Present all accounts for payment for approval to Club Committee.

·       Prioritise payment of accounts.

·       Prepare and present the financial statements of the Club, including the Annual Report.

·       Present monthly report at Club Committee Meetings.

·       Oversee and seek reports of all other accounts held by other sections of the Club (Social and Fundraising committees)

·       All monies received to be handed to the Treasurer where a receipt will be issued and, as soon as possible, money to be deposited into Club Bank account.

·       The Treasurer must maintain, or have access to,:

o   Members’ subscription records

o   Database of all members which includes contact details, membership type and date membership fees paid.

o   Cash receipts and payments record

o   Cash receipts are a summary listing of all money received

·       Register of assets (this includes both current and fixed assets)

o   Current assets include cash, materials, money still owed to the club and prepaid expenses.

o   Fixed assets include land, buildings and furniture.

·       Liabilities record

o   This indicates the total monies owed by your Club and includes current and non-current liabilities.

o   Current liabilities include bank overdrafts and short-term loans

o   Non-current liabilities include long-term loans.

·       The Treasurer must prepare:

o   Annual Budget

o   12 month projection of income and expenses.

o   Projections are then compared to actual income and expenses month by month.

o   Receipts and payments summary

o   Income & expense summary

o   Records and itemised amount of income received and all expenses on a monthly and annual basis.

o   Balance Sheet

·       Aims to provide overview of the wealth of the Club as it compares assets with liabilities.

·       Bank reconciliation statements (this is a process performed at the end of each month where a check is made that all receipts and payments match up with bank deposits and withdrawals).

·       Make details of all accounts available to the Club Committee and members.

·       Ensure the Club finances are correctly audited.

·       Ensure all taxation commitments are met by the Club.

 

When: August 1st to July 31st

 

Responsible to:

 

·       Reporting to the Club Executive Committee

 

Role:

 

·       An Honorary Role – elected at the Clubs Annual General Meeting (or Special General Meeting).

·       To act as administrator handling all club correspondence, all other communications and being a point of contact on behalf of the club

 

Duties and Responsibilities:

 

·       Being the first point of contact for all club enquiries.

·       Follow all guidelines laid down by the club and the County FA (CFA).

·       Attend meetings to represent the club e.g. league meetings, regional meetings (or arrange delegate).

·       Affiliating the club to a league and the CFA.

·       Registering all club players and officials.

·       Dealing with all club correspondence.

·       To hold regular club meetings and club executive committee meetings.

·       To organise the club’s AGM to review the club’s Constitution and Rules.

·       In conjunction with the Chair, prepare agendas and minutes and to ensure all required actions have been carried out.

·       In conjunction with other club officials hold meetings to liaise with players and the player’s parents.

·       To ensure that all FA Protection Policies and Disciplinary Procedures are implemented and adhered to.

 

When: August 1st to May 31st (League season)

 

Responsible to:

 

·       Reporting to the Club Secretary

 

Role:

 

·       To support the Club Secretary by liaising between the Club Secretary and a specific League.

 

Duties and Responsibilities:

 

·       Being the first point of contact for all club enquiries.

·       Follow all guidelines laid down by the club and the County FA (CFA).

·       Attend meetings to represent the club e.g. league meetings, regional meetings.

·       Registering all club players and officials with the Club.

·       To ensure that all FA Protection Policies and Disciplinary Procedures are implemented and adhered to.

 

When: August 1st to May 31st (League season)

 

Responsible to:

 

·       Reporting to the Club Secretary

 

Role:

 

·       To support the Club Secretary by allocating pitches to Club fixtures for each League.

 

Duties and Responsibilities:

 

·       Plan the season’s fixtures taking into account League and Cup events.

·       Rearrange fixtures as appropriate due to inclement weather, County Cup fixtures and other reasons.

·       Book Grange Paddocks for forthcoming season – having calculated the approximate number of Minisoccer, youth and Senior pitches required.

·       Book home fixtures at Grange Paddocks when fixtures are available.

·       Provide electronic copies of fixtures timetable for the Committee and the Team Managers/Administrators (typically in Microsoft Excel).

 

When: August 1st to July 31st

 

Responsible to:

 

·       Reporting to the Club Executive Committee

 

Role:

 

·       The two key responsibilities are:

1.    To be clear about the club’s responsibilities when running activities         for children and young people. This involves:

o   Ensuring these responsibilities are well understood by others

o   Working with the Youth League Welfare Officer (YLWO)

o   Working with your County FA (CFA) Welfare Officer

o   Promoting The FA’s Respect programme and helping to develop best-practice processes

2.    To help club personnel understand what their ‘duty of care’ towards children and young people actually means and entails on a day-to-day basis.

Duties and Responsibilities:

 

·       In order to carry out these responsibilities the CWO must follow these five steps:

1.    Put in place:

o   a safeguarding children policy and anti-bullying policy

o   responsible recruitment processes including the taking up of references (getting the right people into the game)

o   the Respect Codes

2.    Understand:

o   what Respect aims to do

o   the benefits of implementing the Respect codes

o   the quick wins to be gained by using The FA’s safeguarding children

o   best practice guidance (e.g. Travel, Trips and Tournaments, Photography guidelines, Anti-bullying policy and club safeguarding children policy template)

o   why certain roles require an Enhanced CRB check and how The FA CRB process works

o   how to refer a concern about the welfare of a child

3.    Communicate with:

o   club officials about Respect and its aims

o   parents/spectators and get them to sign up to the Respect codes

o   parents and new players by getting involved with running ‘start of season’ welcome sessions for members

o   coaches and managers about the importance of being consistent role models for their players

o   your YLWO – introduce yourself, find out how they can support you and let them know what you are doing to safeguard children in your club

o   your CFA Welfare Officer if you need help or advice

o   The FA by taking part in surveys, questionnaires, focus groups as and when asked

4.    Encourage:

o   parents to complete the Respect education programme

o   coaches, team managers, first aiders/medics to complete The FA’s Safeguarding Children Workshop

o   coaches and team managers to listen to their players thoughts, ideas and views

o   the committee to make use of the designated spectator area at all games.

5.    Monitor:

o   repeated incidents of poor behaviour and liaise with your committee (and where necessary YLWO or CFA Welfare Officer)

o   compliance with Enhanced CRB checks through The FA CRB Unit for those who require one.

 

When: August to May inclusive (approximately 40 weeks)

 

Commitment: Minimum one hour a week – evenings

 

Why We Want You: BSCFC want Club coaches to deliver quality training to squads at the 3G ATP at Birchwood High School.  The training syllabus will be arranged by Head Coach(es) allocated to each age group by the Club.

 

What’s In It For You:

 

The opportunity to work with a group of youngsters (8 to 18 years old) to develop their sporting skills.

 

Requirements:

 

·       At least FA Level 1 Coaching award (Level 2 preferred)

·       Enhanced FA Criminal Record Bureau (CRB) check.

·       Ability to keep full records of the activities undertaken.

·       Completion of a BSCFC Coaching Code of Conduct.

 

Role:

 

·       Develop, and implement, the Club’s training syllabus in line with an agreed playing philosophy.

·       Appoint Age Specific Lead Coaches to each age group (U8 to U18).

·       Deliver training syllabus to the Age Specific Lead Coach(es) for the complete season.

·       Provide advice to the Age Specific Lead Coaches.

·       Supervise the Age Specific Lead Coaches.

·       Assign approved Club Coaches to any squad which requests support with weekly coaching (U11 to U18).

·       Encourage player movement to ensure that they are playing at a standard appropriate to their current physical development and ability.  Any player movement between squads must be agreed by both Managers, the Player and his/her guardian.

 

When: September to April inclusive (35 weeks)

 

Commitment: Minimum one hour a week – evenings

 

Why We Want You: BSCFC want a Lead Coach at each age group to ensure that the Club’s philosophy is applied and that feedback given to the Committee (via the Head Coach).

 

What’s In It For You:

 

The opportunity to work with a group of youngsters (11 to 18 years old) to develop their sporting skills.

 

Requirements:

 

·       At least FA Level 1 Coaching award (Level 2 preferred)

·       Enhanced FA Criminal Record Bureau (CRB) check.

·       Ability to keep full records of the activities undertaken.

·       Completion of a BSCFC Coaching Code of Conduct.

 

Role:

 

·       A set of age group squads will be allocated to you for the season by the Head Coaches.

·       You will act as the liaison between the coaches at the Head Coach – backwards and forwards with information.

·       Encourage player movement to ensure that they are playing at a standard appropriate to their current physical development and ability.  Any player movement between squads must be agreed by both Managers, the Player and his/her guardian.

 

When: September 1st to April 30th (approximately 35 weeks)

 

Commitment: Minimum one hour a week – evenings

 

Why We Want You: BSCFC want Club coaches to deliver quality training to squads at the 3G ATP at Birchwood High School.  The training syllabus will be arranged by Head Coaches allocated to each age group by the Club.

 

What’s In It For You:

 

The opportunity to work with a group of youngsters (11 to 18 years old) to develop their sporting skills.

 

Requirements:

 

·       At least FA Level 1 Coaching award (Level 2 preferred)

·       Enhanced FA Criminal Record Bureau (CRB) check.

·       Ability to keep full records of the activities undertaken.

·       Completion of a BSCFC Coaching Code of Conduct.

 

Role:

 

·       A squad (or squads if desired) will be allocated to you for the season by a team of Head Coaches.

·       You will deliver coaching to the squad(s) under the jurisdiction of the Club nominated Head Coach for that age group for the complete season.

 

When: August 1st  to May 31st (Playing season)

 

Commitment: Two or 3 hours a week – evenings

 

Why We Want You: BSCFC have initiated a series of Community based projects – one of which require a Multi-skill Coach.

 

 

What’s In It For You:

 

The opportunity to work with a group of youngsters (6 to 16 years old) to develop their sporting skills.

 

 

The Skills You Need:

 

·       At least FA Level 2 Coaching award

·       Additional specialised multi-skills coaching training (which will be given).

·       Enhanced FA Criminal Record Bureau (CRB) check.

·       A Clean Driving Licence.

·       Ability to keep full records of the activities undertaken.

·       Completion of a BSCFC Coaching Code of Conduct.

 

 

Where: Birchwood High School

 

When: August 1st  to May 31st (Playing season)

 

Commitment: Two or 3 hours a week – evenings and / or Sunday afternoon

 

Why We Want You: BSCFC have initiated a series of Community based projects – 2 of which require a Football Coach with specific disability coaching abilities.

The first is working with young adults with a range of Learning Difficulties – the second is to develop youngsters at St Elizabeth and to play competitive matches in the Herts Disability League.

 

What’s In It For You:

 

·       The opportunity to work with HFT Ltd to coach and develop a group of young adults with learning difficulties.  Their aim is eventually to play friendlies against other teams.

·       The opportunity to work with groups of children with severe epilepsy and develop the squad into a team that can compete in the Hertfordshire Disability League.

 

The Skills You Need:

 

·       At least FA Level 2 Coaching award (and additional specialised disability coaching abilities).

·       Enhanced FA Criminal Record Bureau (CRB) check.

·       A Clean Driving Licence/

·       Supervisory experience (to manage and organise a group of helpers/supervisors)

·       Ability to keep full records of the activities undertaken.

·       Completion of a BSCFC Coaching Code of Conduct.

 

When: August 1st  to May 31st (Playing season)

 

Responsible to:

 

·       Reporting to the Club Committee

 

Role:

 

In accordance with the rules of the Leagues in which they participate – Bishop’s Stortford Community Football Club require each team to nominate a Youth Match Day Delegate for every match, home and away, in which they play.  Some Leagues, and Counties in the County Cup, will fine teams that do not have a Match Day Delegate

The Match Day Delegate (herein referred to as the Delegate) should not be the Team Manager or Coach but another responsible Adult who is present at the match.

Duties and Responsibilities:

 

·       Upon arrival at the ground the Delegate shall introduce him/herself to the opposition Delegate.

·       At least 15 minutes prior to the scheduled start of the match the Delegate should introduce him/herself to the Match Referee.

·       If the match is a home match then the BSCFC Delegate is responsible to look after the Referee before, during and after the match until he or she leaves the ground.  This could include meeting and greeting the referee, showing him/her the Changing facilities, directing him/her to the allocated pitch and ensuring that the Referee gets paid the agreed fee.

·       During the Match the Delegate is responsible for managing the behaviour of all Club Members and Spectators.

·       If the Referee needs to he/she may stop play and approach the Match Delegate and ask for help with dealing with any specific issue with the Clubs Members and/or Spectators.

·        Completion of the Match Result Notification Form and producing or signing off Registration cards are not specific responsibilities of the Match Delegate and these tasks can be performed by any Club Official at the match.

When: August 1st  to May 31st (Playing season)

 

Responsible to:

 

·       Reporting to the Club Committee

 

Role:

 

Every sports organisation, especially one with a membership as large as our own,  has various problems that, if not resolved in the correct manner can quite easily escalate and become uncontrollable.  When it comes to resolving problems we take great pride in having an “open door” policy.  Any Team Manager or Club Official should take the time to listen to and make an attempt to resolve, any issue put before them.

 

If the problem cannot be resolved immediately there are a number of experienced individuals within the Club from whom any parent or guardian may seek guidance.  These include the Parent’s Representatives on the Clubs Committee.

 

Duties and Responsibilities:

 

·       The role of the Parent’s Representative is to liaise between parents and Club Officials on any concern.

·       He or she is well versed on all Club related matters and policies.

·       In this role The Parent’s Representative acts independently of the Club Committee on all issues concerning Club matters.

·       Once a decision is reached on the matter in question The Parent’s Representative will report directly to the originator.

When: August 1st  to May 31st (Playing season)

 

Responsible to:

 

·       Reporting to the Club Committee

 

Role:

 

Every sports organisation, especially one with a membership as large as our own,  has various problems that, if not resolved in the correct manner can quite easily escalate and become uncontrollable.  When it comes to resolving problems we take great pride in having an “open door” policy.  Any Team Manager or Club Official should take the time to listen to and make an attempt to resolve, any issue put before them.

 

If the problem cannot be resolved immediately there are a number of experienced individuals within the Club from whom any parent or guardian may seek guidance.  These include the Manager’s Representatives on the Clubs Committee.

 

Duties and Responsibilities:

 

·       The role of the Manager’s Representative is to liaise between Managers and Club Officials on any concern.

·       He or she is well versed on all Club related matters and policies.

·       In this role The Manager’s Representative acts independently of the Club Committee on all issues concerning Club matters.

·       Once a decision is reached on the matter in question the Manager’s Representative will report directly to the originator.

When: September 1st to May 31st

 

Responsible to:

 

·       Reporting to the Club Committee

 

Role:

 

The Schools Liaison Officer is the main point of contact with primary, junior

and secondary schools within the Bishop’s Stortford area on behalf of Bishop’s Stortford Community Football Club. The Schools Liaison Officer will manage and oversee all matters relating to player recruitment through schools liaison.

 

Duties and Responsibilities:

 

·       To attend scheduled Youth Committee Meetings.

·        To identify schools to liaise with and work closely with physical education teachers in schools to promote the Club.

·       To organise “Open Days”, “Summer Camps”, “Taster Days” and other such initiatives to promote Youth Football.

·       To arrange “guest” coaching sessions at local schools.

·       To represent the Club at School football events and festivals.

·       To liaise with Hertfordshire County FA (CFA) Development Officers in the work that they undertake with local schools.

·       To run coaching courses for teachers and parents..

When: August 1st  to July 31st

 

Responsible to:

 

·       Reporting to the Club Committee

 

Role:

 

To be the first point of contact between the Club and all Press

 

Duties and Responsibilities:

 

·       To prepare Press releases (weekly match reports, ad hoc press releases).

·       To make funding applications on behalf of the club.

·