Managing a BSCFC Team

If you’re a parent and you want to know what the team manager’s job involves, or if you’re a current team manager and you’re not sure what to do, here’s all you need to know!

The Team Manager’s role

Being a Team Manager requires commitment, time and effort and is a rewarding role.

How you run your team reflects on the Club as a whole, so we ask that team managers adhere to the Respect Code for Managers (Download below).

Always remember that the best managers are not the ones who win leagues and cups. The best managers at our club are those who maximise the enjoyment and the participation of the children in their team and ensure the development of every player in their team. Of course, a big part of that comes from winning games!

Within this section we provide a guide for all team managers, both new and long-serving. It is a compilation of the best practices that our team managers have learned from experience and answers most of the questions that new managers ask when they take over a team.

Managing a team is enormous fun and is very rewarding. If you need help, simply ask one of your fellow managers or your Age Group Lead Coach and if they can’t help the Lead Coach may refer your question to a member of the Football Management Committee. That’s what they’re there for!

Becoming a Manager

If you want to become or remain a Team Manager, here is what you need to do:

Disclosure and Barring Service Criminal Record Checks

The FA requires all people working in eligible roles with children and young people to pass a criminal records check (DBS). This is in line with legislation and government guidance and is standard practice.

This is the first thing you must do. It is an essential requirement for all managers to apply via the FA Whole Game System to complete the relevant checks before coaching or managing children. This is FA policy and is a fundamental requirement to achieve the Club’s Charter Standard status. It is the responsibility of all prospective team managers to contact the Club Welfare Officer to complete this simple process prior to commencing team management duties. Insert link to instructions

FA Level 1 coaching qualification

The FA Level 1 in Coaching Football, or the FA Playmaker course, are the first stepping-stones on the FA’s core coaching pathway. These will provide you with an introduction to coaching the game and working with players from under 7 to open age.

You will gain an insight into the game in England, how it is played and how you can coach to better support the development of future player. This is the starting point for all team managers at the Club and it is now an FA requirement that team managers MUST obtain at least the FA Playmaker qualification (from season 2021-22).

The Level 1 course includes the mandatory Emergency First Aid and Safeguarding Children modules that must be refreshed every three years. The costs for the courses are covered by the Club and can be reclaimed from the Finance Secretary upon successful completion of the course.

Once the initial safeguarding course has been completed in the classroom this qualification can be maintained by completing a free online FA refresher course.

Emergency First Aid and Safeguarding Children qualifications

In common with the DBS certification, these two mandatory qualifications must be retaken every three years in order that a team manager’s coaching qualification remains valid. Only official FA first aid qualifications are recognised by the FA, except for a limited number of higher level first aid qualifications. Managers don’t have to undertake a course run by Hertfordshire FA if there are courses available in nearby counties, e.g. Essex or Cambridgeshire, which may be more convenient in terms of date and location

Communicating with players and parents

Managing a team successfully means that you need to work closely with the parents. Any issues arising with the team should be discussed openly between manager, parents, and players.

Establishing expectations

You may also want to establish some ground rules for the players in your team and their parents. Make sure that all your parents are given and read the Respect Code for Parents and Respect Code for Players (downloads below) and that the players understand what is expected of them in terms of behaviour.

Parents meeting

Team Managers & coaches should hold a parents’ meeting at the start of the season. This can be after training or on a convenient evening. You may need to cover (or reiterate):

  • League and division in which the team will play
  • Match day arrangements
  • Training arrangements
  • Squads and any plans for making changes mid-season
  • Need for help pre and post-match, with goals, nets, running the line, checking registration cards etc.
  • Your policy on playing time and substitutions
  • Your expectations of players and parents in terms of attendance & behaviour
  • Who the Parent Representatives are and their role
  • Contributions to the team kitty, to pay for referees, fines & sundries
  • Fines policy: even the best run team can incur fines! Determine whether these should be paid individually or communally

Communicating with parents

The easiest way to communicate with parents is by email, social media (e.g. WhatsApp) or text. Parents need to know that they will be informed of matches, selection, kick off times etc., and that they are expected to respond to them. Parents should be made aware of how short notice cancellations, e.g. due to bad weather, will be communicated (e.g. a WhatsApp message).

Delegate as much as possible! Get at least one parent to help out. Also, if you want to run any social events for the team, get a parent to organise it. Otherwise, you will end up doing all of these tasks and it will become a full-time job. If no one volunteers, then run a rota for each task.


You may find it useful to use a text messaging app to send details of fixtures, cancellations and general team information. WhatsApp is an excellent option. Some managers use specific team management apps such as Teamer or set up a closed Facebook group.

Parents who coach from the touchline

Some parents may need to be asked NOT to coach the team from the touchline. Make it clear to parents that they should support and encourage their children during a game but should not coach or issue instructions. Only the manager and assistant manager should be telling the players what to do and where they should be on the pitch. If not, you can end up with a confused child with his Mum or Dad telling him or her to do one thing with the coach having asked the player for something different.

Pre-season and end-of-season communications to parents

Early and frequent communication sets expectations, keeps parents & players informed and answers many questions before they are even asked. Little & often is the key, because busy people don’t read long messages. However the beginning & end of the season warrants lengthier correspondence.

A pre-season note to all parents should explain how & when to pay club subs and training fees, when & where the team will train, which league & division the team will play in, logistical considerations at certain venues, expectations for attendance & behaviour and any selection or substitutions policies that you intend to use during the season.

An end of season note will wrap up the season and might offer a brief review of the team’s year and highlight any notable achievements, including the end of season award winners. It will also invite parents & players to indicate their intentions for the next season and set out the process by which teams will be selected. If they know what is coming then they will have less reason to complain!

Kit and equipment

Before the start of each season team managers are provided with a standard set of kit and equipment for the forthcoming season.  New kit is usually distributed at the Kit Handout Meetings which are held in the Mitre Suite at the R & D Risk Advisors UK Stadium on the evenings of the last Monday and Tuesday before the season begins.

Look after our kit, e.g. each match ball costs the Club £25! Keep our storage rooms tidy & locked, and ensure goals, nets and corner flags are looked after and correctly packed away. Don’t leave kit lying around unused in your garage. Over the past few seasons we reckon we’ve provided sufficient sets of nets to host the World Cup tournament. Where have they all gone? Only the managers know…

Kit allocation per team

Each team is provided with a standard set of kit and equipment the Club:

  • Club playing strip (whether new or recycled) for each player registered with the Club, consisting of shirt, shorts and socks.
  • 2 Match balls at the correct size for the age group
  • 8 training balls (it is expected that some balls will be re-useable from year to year i.e. a squad will not get all new training balls)
  • A ball net/bag & pump
  • A large kit holdall
  • A set of coloured bibs
  • A set of training cones
  • First aid kit

Apart from the playing kit all equipment remains the property of the Club and it is each manager’s responsibility to look after the equipment. In the event of any equipment being damaged or lost this must be reported to the kit officer for record keeping purposes and for ordering any necessary replacements.

Playing Strips

All teams play in the same kit and each kit has a minimum recyclable life of 2 years, except for socks which are replaced annually. As a club we align shirt replacement to a 2-year cycle with new kit provided in odd-numbered years: 2021, 2023 etc. This means that between these years you should only expect occasional replacement shirts for new players.

Kits belong to the player. If kit is lost, damaged or outgrown it is the responsibility of the player to replace or repair the lost or damaged item.

Away kits

In the event of a colour clash it is usually the away team that changes. Each age group has been assigned at least one “away” kit which is kept in the locked store room in the clubhouse at The Barons Park, Friedberg Avenue (next to the Harvest Moon pub). This clubhouse is open on Saturday & Sunday mornings for the collection and return of away kits. Teams should keep away kits only for as long as they are required, and the kits should be returned, fully laundered, to the store room in good time for another BSCFC team to make use of them on the following weekend.  Alternatively, you can use a set of bibs.

How do I order new kit?

New kit is purchased at the start of each season and is usually done for you. Additional items may be ordered from the Kit Manager who will arrange for kit to be collected from the clubhouse at The Barons Park, Friedberg Avenue on a Saturday or Sunday morning.

To protect the use of the Club’s badge & brand, all items of kit must be purchased from the Club’s official Kit Supplier.  This is currently ProKit UK:’s-stortford-community-fc.html

It is not permitted to place the Club badge on any item that is not supplied by the official Kit Supplier.

A good number of the Club’s teams have been able to raise funds to purchase their own training/away kits, usually though sponsorship or parental donations. If you wish to do likewise please liaise with the Kit Manager who will help to arrange the purchase via the Kit Supplier, including the printing of a sponsor’s logo.

How do I order a manager’s kit?

New managers can order their club kit at one of the Kit Handout Meetings prior to the start of the season. The team from ProKit UK, the Club’s kit supplier, will be present with a range of sizes to try on. Simply place your order with them. Manager’s kit is intended to last at least two seasons and replacements or additional items may be ordered at a manager’s own cost.

How do I order new/replacement team kit/equipment?

If extra items are needed during the season the manager can contact the Kit Manager who will arrange for kit to be collected from the clubhouse at The Barons Park, Friedberg Avenue on a Saturday or Sunday morning.

How do I order additional BSCFC kit?

You can purchase your additional or tailored kit with your initials and the BSCFC logo printed on via our club shop on the ProKit UK website:’s-stortford-community-fc.html

Squad selection at BSCFC

As a Club, we follow some clearly defined principles which inform the composition of teams and the development of players. These principles are driven by our Charter Standard Community Club status and are an integral part of the Football Development Plan that we submit to the Hertfordshire FA each year. Our success in following these principles and guidelines is a key factor in how we are viewed by the Hertfordshire FA and by the Football Foundation and Sport England in our application for grants.

Player movement from team to team

Player movement between teams usually takes place over the summer, before the beginning of the season. Occasionally this may also happen during the season, usually at the Christmas break, to balance squads or to move a player into a squad which better matches the player’s ability and development. Player movement should be based on ability, ensuring that each player is placed at an appropriate level. Factors such as school friendship groups and parental preference will be taken into consideration but must not undermine the Club’s core principles.

Parents may express a preference for their child to play at a lower level. For example, the parent of a player of Town (1st) team standard may opt for their child to play for the Athletic (2nd) team. However, a request to move down to a lower level is at the discretion of the Age Group Lead Coach and may not take place if this causes significant disruption to the balance of the squads across the age group.

A parent may not opt for their child to play at a higher level if this is contrary to the judgement of the managers and coaches.

Squad selection is undertaken in consultation with all age group team managers and the team coaches.

Squad Selection Meeting

A Squad Selection Meeting should take place as early as possible at the end of a season to plan for the next season’s squads. The Squad Selection Meeting is run by the Age Group Lead Coach. The following should also be invited to attend:

  • Team Managers and Assistant Managers
  • Representatives from the Club coaching team who are familiar with the age group
  • A Parent Representative/s whose role is to observe, not to contribute or influence decisions.
  • A Representative of the Football Management Committee, if that is felt to be appropriate.

The Age Group Lad Coach will aim to achieve consensus, but has the final say on the make-up of the squads.

Squad size

The recommended size of squads is as follows:

  • For U7 & U8 (5v5) the max squad size is 8
  • For U9 & U10 (7v7) the max squad size 12
  • For U11 & U12 (9v9) the min squad size is 12 and a max of 14.
  • For U13 & U14 (11v11) the min squad size is 14 and a max of 18.
  • From U15 upwards, the maximum squad size increases to 20.

Maximum squad sizes are maximums, not targets, and the optimal squad size will usually be less than the maximum. The optimal squad size for each team will vary and depends on many factors. No further players may be added to a squad once the maximum squad size has been reached.

Additional players may be recruited with the agreement of the Age Group Lead Coach. When the recommended maximum squad sizes are reached, registration of new players for the Club and Leagues will cease until places become available. Further additional players are welcome to join the Club and train with a squad but not play in matches. Where there is sufficient interest, the Club will look at setting up additional teams to satisfy demand.

Players may play one age group higher than their age, e.g. an U7 child may play in and U8s team. Players may not play down an age group. Wherever possible children should play in their correct age groups, so a player who plays up a year may be kept in that age group for the following season so that they play in the correct year group from then on.

For 11-a-side matches it is recommended that the team manager should select no more than 14 players to participate in any single match. This reduces disruption and helps ensure that children do not get cold on the side lines. If more than 14 players are available this will require rotation of rested players.

New children joining during the season

If a child wishes to join the Club during the season and there are places within the age group, the Age Group Lead Coach will decide whether they can join one of the squads. If the squads are all full, then the child will be able to join the Club for training but will not be eligible for matches. If enough extra players wish to join, the Club will try to create an extra team.

When a vacancy becomes available, it will go to the next player on the waiting list. If the player’s ability warrants inclusion in a higher team, but there is only space in a lower team, then they will join the lower team until the start of the next season.

Football for all

All children regardless of ability will be able to join the Club. However, if it is felt they are not yet ready to play matches they will be invited to train with the Club and not to play matches until they have achieved an appropriate ability level. If a child has already played matches for a team but it is felt that they are not ready for it, the Club will still do its best to accommodate them within a team. However, in exceptional circumstances, if a child is struggling to fit within the lowest ability team and it is felt to be in the best interest of the child and their team-mates not to play matches, they may be asked to attend training only and not play in matches following consultation with their parents and with the agreement of the Age Group Lead Coach.

Training players

Where squads are fully subscribed the team manager may be able to accept a new member as a training player. A training player pays a reduced fee per year, completes the Club registration form but is not registered to play for the team in any of the local leagues. When a vacancy becomes available in the team squad, the manager then has the option to upgrade the training player to full membership, after which they become eligible to play in competitive games.

Training players must complete the Club registration and pay the fee to ensure that he/she is covered by the Club’s public liability insurance.

Squad structure for boys & mixed teams

The U7 squads are entirely flexible. The Age Group Coordinator decides in which team the children play each week. U8 squads will be selected on ability where possible. The rapid nature of development in the younger age groups means it is possible that the squads may change significantly at Christmas.

Squads for older age groups may change half way through the season to make minor adjustments.

The recommended naming and hierarchy of squads is:

  • Town 1st team
  • Athletic 2nd
  • Rangers 3rd
  • Wanderers 4th
  • …then Blues, Rovers, United, Stripes, Hoops, Saints

This is not set in stone. Some age groups operate a 1st team and two or three 2nd teams. Matching ability levels between squads is less of an issue in younger age groups than in the older groups. Some age groups may use a slightly different hierarchy; however Town is usually the strongest team.

Player transfers for mixed teams

Players can be transferred between squads at any time, subject to the League rules on player transfers. League transfer deadlines are usually 28th February or 31st March.

Players cannot play for more than one team within the same league & age group unless a formal transfer has taken place. However, players can be registered for multiple teams if those teams play in separate leagues and/or in different age groups to provide cover for absences, BUT NOT to strengthen a team for a specific match. For instance, a player registered to a team in the Mid Herts Rural Minors League can also be registered to a team in the same age group in the Royston Crow Youth Football League to provide cover for that team. This should be agreed between the team managers & Age Group Lead Coach and made known to the Club Secretary & Registrations Officer.

Squad structure for girls’ teams

We are developing within the club a strong girls section, starting with development training sessions for U8-U12s which feed into players moving to the teams.

In previous years we have needed to combine some year groups in order to achieve sustainable squad numbers for teams, but we are pleased to say that for the season 2020-21 we will have single age group teams in every age from U9 to U16 and an U18 team.  These teams will play in the Hertfordshire Girls Football Partnership League.

Last season’s girls teams performed well in the league and county cup competitions.

For 2020-21 we have also affiliated a ladies team, continuing the Club’s development of girls and ladies football.

Team selection, availability and equal playing time

Ask parents for their child’s availability well in advance (i.e. several weeks). This enables you to select which players to rest each week if required and to meet requirements to provide league fixtures secretaries 3-4 weeks’ notice for free week requests. This also gives parents the chance to plan weekends off football and everyone gets to see that rotation is being handled fairly.

Mini-Soccer: for 5-a-side matches the maximum practical match day squad size is 8 players. For 7-a-side matches 10 players is the logical maximum, to avoid the substitutes getting cold or bored on the side-lines.

Youth Football: for 9-a-side a maximum match day squad of 12 players is suggested, and for 11-a-side a maximum of 14.

In a mini-soccer squad of 10 or 11 each child will have about 1 in 5 weeks off. You will find that on many occasions the team selects itself with some children being unavailable. By preparing in advance you may be able to rest the stronger players for the games against weaker opposition and vice versa.

If you have a player who is considerably weaker than the others, do not play them in defence or goal. At the younger age groups, goals are often considered to be the fault of the defence or goalkeeper according to the other children and this can result in undue pressure being put on the weaker players. It is relatively easy to hide a weaker player up front. Hiding a weak keeper is more of a problem. You will usually have two or three players who can provide cover in goal. Change the keeper at half time if required but guarantee both keepers all of the other half of the game on the pitch.


Substitutes in all competitions are “roll-on roll-off”. This means players can come on, go off and come back on at any stage. Substitutes should be organised so that in mini sided games everyone plays most of the match.


  • For an U8 team (20 minutes each way), this may mean you need to have substitutes after 13 minutes play and again after 26 minutes. This needs to be thought out in advance!
  • In an 11 a side game, you might plan it like this: with a squad of 13 in an U13 game (30 minutes each way) you could change two players at 20 and 40 minutes, guaranteeing 40 minutes play for the subs.

Equal Playing Time

The Club has a policy of Equal Playing Time, which in broad terms means that all players who are registered should get a fair share of football. This applies over a season, not to each match. If applied too literally, the concept of Equal Playing Time may force managers to make substitutions when they do not want to. For the younger age groups, substitutions should be thought out before the game starts. A manager should not start with the strongest team and end with the weakest as this can create bad feeling if the team loses the lead in the final minutes. It is much better to start with a blend of player abilities on the subs bench to balance the side throughout the match.

There will be occasions when Equal Playing Time is not appropriate, such as a cup final, and managers should abide with the spirit of this rule rather than with the letter.

Except for the Town & EJA teams, where there is be a greater emphasis on playing to win, all players present at a match should receive a reasonable amount of pitch time. For age groups up to and including U12 this is at least half of the game.

Finding a referee, the laws of the game

There is a national shortage of referees. League referees are allocated to games for some age groups but don’t expect an appointed official at every match. If a qualified referee is required or appointed by the league it is the responsibility the home team manager to make contact and confirm the fixture.

The Club has a pool of qualified referees to help fill the gap and some of the U15-U18 players have qualified as referees and are available to officiate matches in the younger age groups. We only have a few adult referees and the older age groups have priority in using them. Contact the Club Referee Co-ordinator Mark Hargrave with any queries about refereeing.

Referee fees

The referee fees vary by league and by age group. If you have a league-appointed referee, please pay the fee specified by your league for your age group. If you use a referee who has not been appointed by the league and they are unsure what fee they are due, then please use the fees below as a guide.

  • Under 17/18 £30
  • Under 15/16 £28
  • Under 13/14 £25
  • Under 11/12 £22
  • Up to U10: referees are arranged by Soccer Development

Rushing around on match day trying to collect cash with which to pay the referee is an unnecessary distraction. At the start of the season why not ask the parents to contribute a small sum to be kept in a team kitty? This can then be topped up when required. £20 each at the start of each term ought to be sufficient to last the season, and anything left over can be spent on Easter eggs at the end of the season!

Parents and managers as referees

There will be many games where a qualified referee is not available. Mini soccer games are usually refereed by one of the Clubs’ qualified U15-U18 players, a team manager or a parent. We run a Parent Referees evening in September to provide guidance. Encourage your parents to attend!

The leagues have strict rules which prohibit coaching by referees and assistant referees. The referee or assistant referee must not attempt a dual role. If a manager or a parent is the referee, he or she cannot coach, instruct, or issue guidance to the players.

Assistant referees

Each team must provide a linesman/assistant referee. Parents who take on this role are advised to attend one of the Club’s Assistant Referees Workshops which usually run early in the season, specifically aimed at parents who take on this role.

Know the Laws of the Game

The laws of football vary by age group and all team managers should read and understand the laws that are relevant to their team’s age group. The laws for youth football also dictate how the pitch should be laid out in terms of where parents and coaches may stand and the placement of Respect Barriers.

The Laws of the Game for 11-a-side football are governed by IFAB and can be viewed here.

ALSO… the Laws of the Game vary for mini soccer and youth football formats and you can download them here.

Make sure you have a copy of your league handbook AND read the league rules.

Pre-match Checklist

For those people who always turn up at the match and have forgotten something, it’s worth creating a pre-match checklist!

Here’s a checklist that you can adapt. Create your own checklist for your format/age group/playing location.

  • Keys (to shed or goal padlocks)
  • The numeric code to access the garage or storage shed.
  • The numeric code to unlock the padlocks on goals.
  • Pop-up goal or nets for fixed goals, if required.
  • Mallet/hammer for net pegs
  • Corner flags
  • Respect barrier
  • Match ball plus spare
  • Training balls for warm up
  • Ball pump
  • Cones for warm up
  • Whistle
  • Goalie shirt
  • Spare shirt
  • Spare set of shin pads
  • First aid kit
  • Stopwatch
  • Cash to pay referee
  • Half time oranges/Penguins (other biscuits are available!) for the kids
  • Registration cards (if required)
  • Trophies e.g. Player of the Match
  • Results card (if required)
  • Contact numbers for referee & opposition manager

Match Day

You’ve confirmed the fixture, the players and parents know where they need to be and when to be there and you’ve remembered the match ball, nets, first aid kit etc. It’s game on.

Warm up

Make sure you run a proper warm up (and cool down after the game if possible). This takes the kids away from parents and allows them to focus on the match as well as being good practice for when they get older and muscle problems become more common.

Our Club Coach has plenty of warm up routines that you can use.

Parents… get their help!

Try to get as many parents as possible to help in any way. It should be the job of the parents to put up the goals & nets and take them down, put the Respect Barrier up, be referee or assistant referee if required, and take the role of match day delegate. If mini-soccer goals need to be erected, ask the parents to do it. Send your parents this link: How to build a Samba goal.

It is a league rule that you must have a Match Day Delegate for all matches. This could be the same person each week or it could be shared. The Match Day Delegate should be responsible for welcoming and paying the referee, meeting the opposition, checking league registration cards and dealing with any issues the referee may have (for example parents berating the referee).

Respect Barriers

The Club fully supports all the FA’s Respect initiatives. Always use a Respect Barrier: the Club has plenty of these available. Ask all parents to stand behind this. Place the barrier at least 3 metres from the touchline to give the players plenty of space. All parents must be on one side of the pitch behind the barrier, with managers and coaches of both teams operating from the opposite side of the pitch. These are rules not guidelines, so please follow them always.

First Aider

It is Hertfordshire FA policy that there must be a qualified first aider present at all games. Ensure that there is more than one qualified first aider per team to cover for an absent team manager.

Half time

The kids will often come with their own drinks & snacks and may go to their parents at half time to collect these. The natural tendency for parents is to coach their child at half time regardless of whether they have any idea of what you have asked their child to do. This may not be helpful. The children can go to their parent initially to get their drink but then come back for you to give your half time talk without interference.

Try not to issue too many instructions. Get the team involved. Ask them what’s working and what isn’t. Focus on the positives, even if you’re 5-0 down.

After the Match

As children get older, it’s important that they warm down with a brief jog after the game. It’s also a good time to talk to them about the performance out of earshot of the parents.

The Team Manager’s Review

How you do the post-match review is up to you. Some managers run a player de-brief away from the parents and then make awards with the parents in attendance. Others are happy to give their players feedback in front of parents.

Talk up the positives after the match, even if you lost 0-10. Try to name at least five players in your match review and highlight things that they did well or areas where they have improved since the previous game.

Focus on the positives not the negatives!

Some managers like to award a Player of the Match at each game. Good practice is to ensure that the award is spread around the team each week, regardless of who was the best player! This often matters more to the children than the result so can be used to reward children who worked well in training or did what they were asked to do in a game. Some teams vary their awards. e.g. give a “Tackling Trophy” to the child who put in most tackles.

Avoid giving trophies to goal scorers. This encourages selfishness and the attitude that the goal scorer is more important than someone who made the scoring pass or saved a goal at the other end.  There are normally trophies left over at the end of the Presentation Day that can be used as “Player of the Match” trophies the following year.

You may want to allow the parents to award the trophies after each game, perhaps the parent of last week’s winner, but make sure you discuss with them who they intend to give it to beforehand.

Injuries, defibrillators, emergencies & concussion

All Team Managers must have completed the FA Level 1 Introduction to First Aid in Football. It provides the knowledge, practical skills and confidence to attend a conscious or unconscious player, ensuring that appropriate care is given until the emergency medical services arrive and takeover, or until an alternative healthcare professional(s) assumes responsibility.

In case of serious injury, halt the game and call the emergency services.

Insurance compensation for injuries

The Club purchases the FA recommended policy to provide some compensation in the event of serious injury. A copy of the policy can be downloaded below.


As part of our support for the Cardiac Risk in the Young (CRY) programme, the Club ensures that defibrillators are available at our playing venues wherever possible.

Defibrillators are located at the following venues:

  • Birchwood High School: in main entrance to the sports hall
  • The Barons Park, Friedberg Avenue: in the first changing room on the left
  • Grange Paddocks Leisure Centre: in the reception area
  • Hockerill Anglo-European College: tbc
  • Bishop’s Stortford College: tbc
  • Jobbers Wood: in the clubhouse on the wall next to the first aid room
  • Barrels Down Road Park, Cricketfield Lane: in the cricket club clubhouse
  • Furneaux Pelham: at the village hall
  • Manuden Village Community Centre: in the community centre reception area
  • Birchanger Sports & Social Club: in the clubhouse
  • Paringdon Sports & Social Club: in the clubhouse reception area
  • ProKit UK Stadium, Woodside Park: First Aid Room

Reporting Accidents and Injuries

There will be occasions when an incident/accident occurs that the Club should have a record of. It is a matter of judgement as to when the Club should be notified. As a guideline, if the injured person requires a hospital visit (including A&E) or treatment because of an incident in a game or coaching session then the Club Welfare Officer and Club Secretary should be notified. The CWO will decide, in conjunction with the appropriate Director(s), whether any further action is required by the Club.


Football is a fast-moving sport and it is inevitable that on occasions there will be a coming together by players on the pitch. It is particularly dangerous if the incident involves a clash of heads by the players concerned or if a player falls awkwardly and hits his or her head on a hard surface. This can cause concussion which, if not recognised and treated quickly, can lead to serious long-term injury.

Any player who shows any of the signs or symptoms of concussion MUST be removed from play and should not return until they have been cleared by a medical professional.

More detailed information can be found in the FA Concussion Guidelines which can be found at

Managers’ Meetings

Managers’ meetings take place during the season which you are strongly encouraged to attend. We give a general update on Club activities and sometimes invite a guest speaker to talk on football or coaching related topics. There are usually two or three of these through the season and they are a good opportunity to meet your fellow team mangers, so please do your best to attend.

Dates for 2020/21 will be published here once the season has begun.

The meetings take place at the clubhouse at The Barons Park, Friedberg Avenue and start at 8:00pm (unless stated otherwise).

Travel Claims & Gift Aid

The Club expects all team managers & assistant managers to record their travel when undertaking volunteer activities on behalf of the Club. Gift Aid donations connected to this form a crucial part of the Club’s revenue. Full details can be found in the Travel Claims & Gift Aid section

Red Cards, Yellow Cards & Suspensions

At some stage in your management career (and certainly in the older age groups) some of your players will receive Yellow or Red Cards from referees, whether league-appointed or club-appointed.


For a disciplinary breach, the Club is fined:

  • Yellow Card £12
  • Red Card £35

In normal circumstances, the fine is incurred by the player. The Club will pay the fine, but the Manager will need to seek repayment of the fine from the player and reimburse the Club.

Can the Club appeal a Yellow Card?

There are no appeals against yellow cards. If a manager feels that a yellow card should not have been issued they can email Hertfordshire FA, or low score the referee, and provide a supporting explanation.

Can the Club appeal a Red Card?

A Red Card results in immediate suspension for three games.

Clubs can appeal certain red cards citing wrongful dismissal. There is a £30 fee to lodge an appeal.

If a manager wishes to appeal a Red Card, he/she MUST text/email the Club Secretary immediately after the match with their intentions. The Club Secretary can then monitor the FA’s Whole Game System (WGS) for the Red Cards to appear. (They appear anytime between Monday and Tuesday morning) and get the appeal process underway. The rules don’t allow much time to do this.

An appeal must be sanctioned by the Chairman of the Football Management Committee, who will take a view on whether the appeal has a chance of being upheld. This is very unlikely unless you can prove that the referee has made an obvious error.

Herts FA Guidelines on Claims for Wrongful Dismissal

All Red Cards can be appealed, except for those given for use of offensive or insulting or abusive language/gestures (S6) and receiving a second caution in a game (S7). For an appeal to be successful you must prove that the referee made an obvious error in sending the player off.

How can the claim be lodged?

Claims can be lodged through the Whole Game System, by clicking “Lodge Claim” in the case page, or by contacting the Hertfordshire FA offices.

When do we need to lodge the claim?

The Club must lodge their intent to claim within two working days of the game and submit all evidence, along with the appeal fee of £30 within four working days of the game. Video evidence must be submitted if available.

Please note these time lines are from the date of the game, not the date the notification is received:

Date of game Intent to claim submitted Evidence submitted
Saturday Tuesday Thursday
Sunday Tuesday Thursday
Monday Wednesday Friday
Tuesday Thursday Monday
Wednesday Friday Tuesday
Thursday Monday Wednesday
Friday Tuesday Thursday

What happens next?

The referee report and all evidence submitted by the Club will be passed to a County Disciplinary Commission within eight working days of the match, or before an automatic penalty is due to start. The player, club and referee are not invited to attend the hearing. You will be notified of the outcome of the appeal immediately following the hearing.

What happens if the claim is successful?

If the red card is overturned the punishment will be withdrawn and the appeal fee returned.

Where I can find out more information?

The full regulations relating to Claims for Wrongful Dismissals can be found on pages 417-418 of The FA Handbook.

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